Management and Administration

What do high quality caregivers, teachers and administrators need to know?

Pathways Core Knowledge Areas are distinct categories of study that prepare early childhood professionals to facilitate children’s learning and development.  For each Core Knowledge Area, there are competencies defining a progressive attainment of understanding, knowledge and skills  As early childhood professionals advance in their careers, the content (competency objective) of the training will become more advanced based on what the professional needs to know at his/her level of experience.Alabama Pathway has adopted eight (8) Core Knowledge Areas with related basic, intermediate and advanced competencies.

Core Knowledge Area:

Management and Administration: Understand legal, fiscal, and advocacy issues, staff and program development, and supervision and evaluation; understand financial planning and management; understand the principles of leadership, team building, and conflict resolution; understand the principles of adult development and learning; know about the educational facility and its daily operations; know how to effectively implement child care policies and licensing regulations; know how to make determinations of community child care needs and marketing and public relations opportunities.

Rationale: In early care and education programs, the competent director and/or administrator has the ability to develop and maintain effective organizations, the ability to plan and implement administrative systems that carry out the program’s mission, goals and objectives, the ability to
maintain and develop the facility and the ability to assume the responsibility for financial management of the program.

Early care and education programs develop and implement a philosophy and well established goals, policies and procedures that are understood and communicated to all staff, families and the community. Quality early care and education programs adhere to all local, state and federal regulations as well as legal responsibilities that guide early care and education programs in Alabama.

In early care and education programs, it is the ultimate responsibility of the early care and education program supervisor to ensure that all staff members perform the duties of their role to ensure that children and families receive optimum services. It is the ultimate responsibility of the staff member to understand and participate in staff development and procedures for self-assessment and evaluation. The program supervisor’s duties include motivating the staff and assuming a leadership role by displaying excellent communicating skills as well as providing staff training and professional development opportunities. The program supervisor should also demonstrate an understanding of adult learning styles, the ability to work as a team, and possess classroom observation skills for staff development, management and feedback.


MA-1 Demonstrates a developing awareness of the administrative roles necessary for an early care and education program to function effectively by exhibiting knowledge in the following areas; management of staff and facility, establishing and implementing program policies and procedures, adhering to local, state and federal laws and regulations, assessing and evaluating the program, budgeting and fiscal accountability as well as communication skills to enable the administrator to work with staff, families and communities.

MA-2 Demonstrates a developing awareness of the role of the administrator in all aspects of program design by identifying the basic skills needed in the following areas; child and staff development, age appropriate practice, child growth and development, planning environments for young children, child and classroom management, children with special needs, health, safety and nutrition, appropriate assessments of young children and a commitment to professional growth and development.

MA-3 Demonstrates a developing awareness of child care policies and procedures by adhering to local, federal and state standards, policies, regulations, and laws which impact young children and early care and education programs including health, fire, safety, licensing, nutrition regulations and the children with special needs.

MA-4 Demonstrates a developing awareness of childcare policies and procedures by adhering to the early childhood program’s policies and procedures, job responsibilities and the program’s system for report and record keeping.

MA-5 Demonstrates a developing awareness of childcare policies and procedures by answering parents’ questions about program operations and procedures and/or referring them to the supervisor.

MA-6 Demonstrates a developing awareness of staff development by working collaboratively as a team.

MA-7 Demonstrates a developing awareness of personnel issues by understanding the role of the employee in the recruiting, hiring, orienting, evaluating, training, and managing staff.

MA-8 Demonstrates a developing awareness of the importance of staff development by understanding staff motivation techniques and the need for leadership and advocacy.

MA-9 Demonstrates a developing awareness of the staff and supervisor’s role in classroom observation by accepting feedback, both positive and negative, in a way that helps each individual to grow and change.·


MA-10 Demonstrates the ability to effectively administer early care and education programs by engaging staff in working toward a shared vision for the program and its role within the community.

MA-11 Demonstrates the ability to effectively manage the early care and education program by evaluating the program and all its components and using this evaluation to change and improve the program.

MA-12 Demonstrates the ability to work with others by working with and contributing to Board development in organizations that have Boards; developing Parent Advisory Groups where applicable.

MA-13 Demonstrates the ability to effectively administer early care and education programs by planning and implementing age appropriate curriculum, regularly communicating with and involving staff and families, providing nutrition and food service management, and by recruiting and enrolling children and families.

MA-14 Demonstrates the ability to effectively administer early care and education programs by maintaining fiscal records with evidence of long-range budgeting and sound financial planning.

MA-15 Demonstrates the ability to maintain and develop the facility by establishing procedures to monitor and correct in order to maintain compliance with all applicable codes, maintain all equipment to ensure safe working conditions, and establish and maintain safe security practices for children, staff and families.

MA-16 Demonstrates appropriate record keeping skills by ensuring that all records kept on the program and related operations such as attendance of staff and children, food program records, confidential personnel files, and board or advisory group meeting minutes are maintained.

MA-17 Demonstrates the ability to .use all available resources to ensure an effective operation as demonstrated by providing age appropriate materials and equipment, working with community resources, inclusive environment for children with special needs and identifying and reporting abused, neglected or deprived children..

MA-18 Demonstrates the ability to develop and implement strategies for management by building teamwork and participation of staff, adhering to adult learning styles when planning staff training, making effective use of time and resources, and engaging in short term problem solving and long term planning.

MA-19 Demonstrates knowledge of childcare policies and procedures by adhering to the legal and other regulatory systems that guide Alabama’s Early Childhood Programs.

MA-20 Demonstrates knowledge of the importance of child care policies. and procedures by planning and implementing program policies and procedures, including establishment of personnel policies, individual job descriptions and staff development and evaluation plans.

MA-21 Demonstrates knowledge of program policies and procedures by planning and implementing strategies to communicate program policies and procedures to staff, families and communities.

MA-22 Demonstrates the ability to supervise staff effectively by planning and implementing a program of personnel management and·staff development that includes planning and facilitating staff meetings, in-service training and professional development.

MA-23 Demonstrates the ability to develop program staff by implementing procedures for recruiting, hiring, orienting, retaining and terminating staff members.

MA-24 Demonstrates knowledge of staff development by planning and implementing in- service training programs that motivate staff and model leadership/advocacy roles for early care and education personnel.

MA-25 Demonstrates the ability to ensure continual and consistent staff development and growth by observing classroom teachers (in the areas of learning environment, equipment and materials, program structure, activities and experiences, interactions among children and adults, individualization, active learning and parent involvement) and giving feedback, evaluating staff and planning for each staff member’s professional development.

MA-26 Demonstrates staff support and development by effectively and consistently communicating with staff members to encourage growth and change.

MA-27 Demonstrates knowledge of the team process by informing others and by assuming the administrative role in facilitation of the team process.


MA-28 Demonstrates the ability to develop and maintain an effective early childhood program by establishing a management philosophy that includes a clear mission statement, goals and objectives based on the organization’s values and the needs expressed by parents in the community.

MA-29 Demonstrates the ability to effectively administer early care and education programs by, at least annually, conducting an evaluation of the program to identify strengths and weaknesses and specifying program goals for the year.

MA-30 Demonstrates the ability to ensure the program’s sound financial management by identifying federal, state and local funding sources, both public and private, maintaining accurate and complete financial records, using financial tools in planning and monitoring, using basic marketing principles, developing and implementing fee policies and collection strategies, and developing compensation structures that reward retention and increased knowledge and skills of staff.

MA-31 Demonstrates the ability to effectively administer early care and education programs by developing written policies defining roles and responsibilities of board members and/or advisory group members in cases where the program is governed by a Board of Directors or Advisory

MA-32 Demonstrates the ability to effectively administer early care and education programs by coordinating the use of community resources including social services, mental and physical health agencies, other educational programs and early intervention programs within the

MA-33 Demonstrates the ability to effectively administer an early care and educa_tion program by establishing and adhering to a philosophy that emphasizes age appropriate practices for optimal child growth and development.

MA-34 Demonstrates knowledge of federal, state and local child care policy issues and advocacy by informing staff, parents and communities concerning their effect on early on early childhood programs for children.

MA-35 Demonstrates an achieved level of competence by utilizing a variety of self• assessment techniques, consistently applying findings from self- assessments to improve personal performance and creating and maintaining an environment which supports self-assessment by all who want to work with young children and their families.

MA-36 Demonstrates knowledge of effective staff development and training skills by implementing methods that reflect adult learning styles when conducting pre-service, in-service, parenting and staff development sessions.

MA-37 Demonstrates knowledge of different supervisory styles and methods to meet the individual needs of all staff – classroom teacher, cooks, maintenance and other non-classroom roles by working with all staff as a team and modeling appropriate behavior.

MA-38 Demonstrates optimal administration of staff development by utilizing effective time management skills.

MA-39 Demonstrates the ability to effectively supervise and manage staff by detecting personnel problems and implementing corrective action plans.

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